Babylon UFSD

The Freedom of Information Law (FOIL) is a state law that ensures transparency and accountability by granting citizens the right to access previously unreleased or uncirculated information and documents controlled by state or local government agencies, municipalities, or other public authorities upon request.

Purpose:

The primary function of FOIL is to ensure that informed citizens play a vital role in the functioning of a democratic society. It allows individuals to seek access to public records held by state and local agencies.

How It Works:

Request Process: If you want to access specific information, you can file a FOIL request with the relevant agency. State websites provide guidance on creating your request.
Disclosure: FOIL requires agencies to disclose requested information unless it falls under specific exemptions (e.g., national security, personal privacy, trade secrets).
Exemptions: There are several exemptions that protect certain types of information from disclosure.
Special Law Enforcement Record Exclusions: Certain exclusions apply to law enforcement records.

Benefits:

Informed Citizens: FOIL empowers citizens by allowing them to understand government actions and decisions.
Accountability: It holds public authorities accountable for their actions and promotes transparency.

FOIL is the law that keeps citizens informed about their government

View the full text of the law

When submitting a FOIL request, be as specific as possible in describing the requested records. Include relevant dates, names and descriptions.
Specify where to send the records and how you want them sent (e.g., mail, email or fax). We will notify you of any charge for reproducing any responsive records before they are sent to you.
Include your email, mailing address and a telephone number where you can be reached during business hours.

This subject matter list provides a reference of subjects or file categories under which records are maintained by the Babylon Union Free School District. This list is not a compilation of every record used by the District to conduct daily business functions.

Not all records listed here are publicly available under the Freedom of Information Law (FOIL). Under FOIL, certain records are exempt from disclosure. For example, the District may deny access to certain records if such disclosure would constitute an unwarranted invasion of personal privacy or if the records are rendered confidential by federal or state law.

Pursuant to New York Public Officers Law§ 87(3)(c), the Babylon Union Free School District is required to maintain and post on its website a reasonably detailed current list by subject matter of all records in its possession. For purposes of meeting this mandate, the District has the following records in its possession:

Applicable school district records as described in the LGS-1 Retention Schedule published by the New York State Archives governing retention and disposition of records.

Please note that the LGS-1 schedule replaced the ED-1 Retention Schedule which previously governed retention and disposition of school district records.

These records include but are not limited to:

Administrative files, plans, and reports
Audit Reports
Board minutes and agendas
Board policies and administrative regulations
Contracts and agreements
Election and voting records
Equipment and Supply inventories
Financial records
- Budgets
- Accounts Payable
- Accounts Receivable
- Bonds
- Financial Statements
Grant programs
Insurance policies and records
Oaths of office
Purchasing and procurement
School safety plans and records
Student records, including academic records, attendance records, health records, special education records, disciplinary records
Taxation/tax levy

Accountability:

Accountability Plans
Accountability Plan Progress Reports
Enrollment and Retention Targets Information
School Visit Reports

Human Resource Records:

Attendance records, time sheets, leave records
Benefits and Health Insurance Administration
Civil Service Lists, Canvass Letters, Responses, Resumes
Equal employment opportunity records
Evaluations and performance reviews/appraisals
Investigative records and disciplinary proceedings
Labor Relations records, including grievance and arbitration records
Payroll Processing and related forms
Personnel files
Training
Union contracts
Workers' Compensation files
Workforce information

Information Technology:

Hardware
Software
Usage/access records
Security records
Support records
Website

Miscellaneous:

Building Admittance and Visitor Logs
Code Compliance records
Commencement records
Facilities planning, building, and construction
FOIL requests and appeals
Incident/Accident and internal investigation records
Inspection and permits
Legal matters and appeals
Maintenance/repair records
Program files
Publications
Press releases
School transportation
SEQRA

You can submit a FOIL by three methods: mail, in-person or the electronic form below.

In Person:

Written requests may be submitted in person at the Babylon UFSD Central Office located at 50 Railroad Avenue, Babylon, NY 11702, between 9:00 a.m. and 3:00 p.m. on weekdays.
Upon entering the main entrance, advise security that you are visiting to submit a request for FOIL records.
Records require review prior to release. As a result, documents and records will not be immediately available.

Mail:

FOIL Officer - Business Office
Babylon UFSD
50 Railroad Avenue
Babylon, NY 11702

Electronic Form:

You will be notified in writing if the FOIL request is denied to records in whole or in part. You then will have 30 days to file a written appeal with the Business Office. Please include a copy of the original request for records, a copy of the FOIL response you received, and your appeal.

Mail:
FOIL Appeals Officer - Business Office
Babylon UFSD
50 Railroad Avenue
Babylon, NY 11702

This subject matter list provides a reference of subjects or file categories under which records are maintained by the Babylon Union Free School District. This list is not a compilation of every record used by the District to conduct daily business functions.

Not all records listed here are publicly available under the Freedom of Information Law (FOIL). Under FOIL, certain records are exempt from disclosure. For example, the District may deny access to certain records if such disclosure would constitute an unwarranted invasion of personal privacy or if the records are rendered confidential by federal or state law.

Pursuant to New York Public Officers Law§ 87(3)(c), the Babylon Union Free School District is required to maintain and post on its website a reasonably detailed current list by subject matter of all records in its possession. For purposes of meeting this mandate, the District has the following records in its possession:

Applicable school district records as described in the LGS-1 Retention Schedule published by the New York State Archives governing retention and disposition of records.

Please note that the LGS-1 schedule replaced the ED-1 Retention Schedule which previously governed retention and disposition of school district records.

These records include but are not limited to:
- Administrative files, plans, and reports
- Audit Reports
- Board minutes and agendas
- Board policies and administrative regulations
- Contracts and agreements
- Election and voting records
- Equipment and Supply inventories
- Financial records
  - Budgets
  - Accounts Payable
  - Accounts Receivable
  - Bonds
  - Financial Statements
- Grant programs
- Insurance policies and records
- Oaths of office
- Purchasing and procurement
- School safety plans and records
- Student records, including academic records, attendance records, health records, special education records, disciplinary records
- Taxation/tax levy
Accountability:
- Accountability Plans
- Accountability Plan Progress Reports
- Enrollment and Retention Targets Information
- School Visit Reports
Human Resource Records:
- Attendance records, time sheets, leave records
- Benefits and Health Insurance Administration
- Civil Service Lists, Canvass Letters, Responses, Resumes
- Equal employment opportunity records
- Evaluations and performance reviews/appraisals
- Investigative records and disciplinary proceedings
- Labor Relations records, including grievance and arbitration records
- Payroll Processing and related forms
- Personnel files
- Training
- Union contracts
- Workers' Compensation files
- Workforce information
Information Technology:
- Hardware
- Software
- Usage/access records
- Security records
- Support records
- Website
Miscellaneous:
- Building Admittance and Visitor Logs
- Code Compliance records
- Commencement records
- Facilities planning, building, and construction
- FOIL requests and appeals
- Incident/Accident and internal investigation records
- Inspection and permits
- Legal matters and appeals
- Maintenance/repair records
- Program files
- Publications
- Press releases
- School transportation
- SEQRA
You can submit a FOIL by three methods: mail, in-person or the electronic form below.

In Person:
- Written requests may be submitted in person at the Babylon UFSD Central Office located at 50 Railroad Avenue, Babylon, NY 11702, between 9:00 a.m. and 3:00 p.m. on weekdays.
- Upon entering the main entrance, advise security that you are visiting to submit a request for FOIL records.
- Records require review prior to release. As a result, documents and records will not be immediately available.
Mail:

FOIL Officer - Business Office
Babylon UFSD
50 Railroad Avenue
Babylon, NY 11702

Electronic Form:
You will be notified in writing if the FOIL request is denied to records in whole or in part. You then will have 30 days to file a written appeal with the Business Office. Please include a copy of the original request for records, a copy of the FOIL response you received, and your appeal.

Mail:
FOIL Appeals Officer - Business Office
Babylon UFSD
50 Railroad Avenue
Babylon, NY 11702